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Taking on jobs that are too large

I visited a garden yesterday to have a look and quote. They told me theyHad a budget of xxxx amount of thousand. As I'm only solo I'm thinking it may be a bit much as they want the whole garden levelled, walls built (I'm not a builder and have only ever done soft scaping) although I could probably try to get a builder in for a few days. The job would take just over a week to complete. No access for large machinery. So all hand work which I don't mind. I'm just a bit worried I may be taking on a bit more than I can chew. At the beginning of the season I was going to pack the whole lot in but as I'm steadily getting a bit more work I'm glad I didnt. I could do with the job and money it will bring in. Has anyone else just thought nope too much and given the work away? I've also got my weeklys to consider as well.

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  • I'm in a very similar situation tend to do smaller jobs patios paths bases up to £1000 / £1500 quick in and out not a great deal of outlay
    But ive just had a quote accepted of almost £16000 for a series of raised terraces
    financing was a issue so I've agreed stage payments with the client 25 % prior to commencement as a deposit then a 50 % payment and the final 25 % on completion
    I've carefully planned the works and material deliveries to fall in line with the funds avaliable I've also subbed out elements of the work mainly the foundations ( machine work ) and brickwork to achieve the programme dates and ease my workload on labour only
    I've also took on a labourer for the duration
    the figures stack up and it helps with my cashflow
    hopefully all goes well
    i was upfront with the client from the start with regard to issues financing the project
    they had no problems with the stage payments
  • Thank you
    I really didn't know how to go about it. I'm writing the quote out now. But he's near enough said as long as I can do it for under 6 grand the jobs mine. He already has most of the materials bricks etc. Its just a matter of buying in sand and cement and hiring in a breaker maybe a few more bricks just to finish off. Oh and skips to get rid of rubbish.
  • Hi Jason. I've been in your shoes. I've made jobs fit a value that the customer has in their mind and done them on my own whilst trying to keep other clients serviced. It is not a good plan. Maybe it will gain you experience in some skills (wall building in your example) and maybe you'll learn loads of other things about you and your business' intended direction but it's going to be a pig. You definitely need a labourer (given you have other clients), you definitely need to spend every evening planning what materials you'll need for the next 2 days (bearing delivery lead times in mind) and you definitely need to triple the amount of time you've allocated to it.

    Gary is spot on about stage payments. I work on either 2 or 3 equal payments. It's standard practice.

    It's a personal choice but it doesn't sound like your area of expertise so be mindful of the learning curve you'll probably go through and working to his budget is not the way to run a business. Price it as accurately as you can. If it is over £6k then it's over £6k

    Sorry to be blunt. For what it's worth I did what you did for far too long but I wouldn't change a thing. It's how I learnt.

    Good luck in whatever you do and let us know how it goes.

    Regards neil
  • PRO

    If you only do maintenance and have little or no experience of hard landscaping I would pass on the job.

    Have you got a builder in to quote for the walls ect?

    Why is the client so keen to give you the work?

    Will you be letting down long standing customers to make a quick buck?

    I have a couple of different landscapers that I recommend for work like this and in return they pass me work. This has led to some good profitable work for all parties concerned.

    It also lets the client see that you are putting their interests first and keeps the work within your circle.

  • Jason what part of the country are you in? Maybe one of the guys on here might be able to help out on the build side and also help you out with the price a bit if your local to them.
  • The client has had several people round to give quotes but not one has replied. I think now they're getting desperate as they want the work complete before August ready for the summer holidays. Larger companies are too busy and can't complete until september - October. I've just contacted 2 builders and not one can do the building side.
    I'm in Reading Berkshire.
  • If other firms arnt replying etc it generally means it's a pig of a job. So unless they are a regular it's best to just walk away. If they are a regular just be honest and say it's out of your scope of works.

    If guys that do it day in day out won't take it on how do you propose to do it and make money.
  • PRO

    Jason, that would start sounding alarms bells to me....have you done a prelim project plan to see how this pans out time wise?

    You could end up between a rock and a hard place with a 'demanding' client if it looks like you'll overrun...then you'll be putting off existing clients / contracts...followed by issues with payments..

  • For your first hard landscaping job chose one with straightforward access and perhaps a smaller budget.

    This sounds like a very easy way to get under masses of pressure and potentially be knocking your pan in for very little reward.

  • Thanks for all your help and advice. I've decided to pass this job on or at least try to get them builder who might be better experienced.
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