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Quoting for a 12 month contract

Posted by Marc Cole on May 21, 2013 at 8:28pm
Hello All, I'm looking for some advice/guidance on providing costs for a 12 month contract.I've been asked to quote to regularly maintain a block of 9 flats. They share a communal garden with lawns, borders, trees & shrubs, the usual.The fortnightly visit will entail mowing the lawns, tending to the borders, weeding etc. But what is throwing me a bit is do I include the coats for leaf clearing, pruning of the trees, hedges & shrubs in the fortnightly costs or do I add that when I do them.Basically how do I charge for 2 visits a month over 12 months but not vary the costs each month but include all the work I will do over the 12 months?Any advice gratefully received as I'd like to provide a response by Friday.
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Replies

  • Dan Frazer Gardening May 21, 2013 at 8:34pm

    You have answered the question within the question! How many visits will there be in a year? Write it all down. Write down how many hedge cuts will be needed and how long you expect to spend on them. Write down how much time you expect to be leaf clearing, say, 3 times in the autumn. Then write down how many grass cut visits over the year etc. Add it all up, decide what your internal hourly rate is, add waste and chemical charges, travel time and anything else such as fertilisers/bedding. Divide by 12 and bill that regular amount each month.

  • PRO
    Gary RK May 21, 2013 at 8:48pm

    create a simple spreadsheet; Weeks across top, tasks down side. estimate likely labour, supplies and waste per visit/month, add up columns both ways and you have a simple pricing sheet :-)

    Add up the columns and divide by 12 for level billing

  • PRO
    Nick @ NM Garden Services Ltd May 21, 2013 at 9:00pm

    exactly as Gary says - that is the way we do it.
    Gary RK said:

    create a simple spreadsheet; Weeks across top, tasks down side. estimate likely labour, supplies and waste per visit/month, add up columns both ways and you have a simple pricing sheet :-)

    Add up the columns and divide by 12 for level billing

  • Marc Cole May 21, 2013 at 9:09pm
    Gents thanks so much, simple when explained.
  • PRO
    Gary RK May 22, 2013 at 3:45pm

    Marc, have a look at joining The Hub.

    There are many more specific business discussions there, where members share in depth details & experiences......

  • steve loftus May 24, 2013 at 2:09pm
    totally with Nick on this one
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