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Subbies contracts?

Hi all,

In the process of re-working our Handbook and employee contracts, but we don't currently have any form of agreement for our Sub-contractors / Self Employed workers. 

How do others address this (if at all?) and if anyone has en example/template they wouldn't mind sharing that would be ace.




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  • Hi H,

    This is is the email I ask all my subbies to agree to. A contract is next in the works, but for now this I the template of what I use and improve on every time I send it out:

    Please take your time to read this agreement and get back to me about anything you're unsure of:
    What I am looking for: 
    • People who are willing connect with nature and connect to clients to better serve the needs of all.
    • To join myself and other gardeners on jobs in the capacity of gardener.
    • To promote our work within your circle of influence to allow others to benefit from our service.
    What I can offer you
    • Access to my equipment, my knowledge base and experience.
    • A schedule of regular clients as well as one-off/casual work to suit you
    • Big discounts on my courses and teaching days.
    • Support on the jobs you are on either in person, by phone or email.
    • Lifts or arrangements for lifts should you need transport to a given job (you would still be responsible for negotiating any fuel money with the driver).
    How O.G Organic Gardens works:
    You are paid an hourly rate, plus any expenses which can be charged to the client such as materials. As a bona-fide subcontractor you set your own hours and pay, and are responsible for your own insurance.
    O.G Organic Gardens charges the clients and is responsible for paying you. Currently my gardeners are paid by the following Tuesday, though this may change in the future - I will always give reasonable notice should this need to change.
    If a client insists on paying you in cash, then you must inform us of what they have paid you and what for. If you pay out for materials without the client confirming this with me then it may take longer for you to be reimbursed. I ask that once your day of work is over you text me your hours, materials and any money exchanged and which address/client you were working for. This ensures that invoices go out in a timely fashion and that you get paid correctly. In most cases you will be paid by bank transfer - please provide me with those details.
    It costs money to run a business. Each client costs money to generate, and so it is very important that you do not negotiate with our clients independently of our business terms. If you take on work for O.G Organic Gardens then this must be agreed to.
    I am accessible mostly by email and occasionally by phone and text. I will not answer work calls in the evening or the weekend and not while doing loud and/or dangerous outdoor work during the working week.
    Finally, please follow the links below and tell me if you feel confident upholding the values and reputation of O.G Organic Gardens:
  • Hi Osh,


    Thank you for your reply - sorry it's taken me a while to see it!

    great starting point to tweak for us. Thanks again!



This reply was deleted.

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