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Quick books or other digital accounts.

Hi guys. 
move just started a trial with quick books (£4 a month) but I can't get on with it. 
the catagories don't really match with my purchases. 

if I buy fuel and put it in van expenses it' then becomes a dissallowable expense in the tax form, but if I put it in travel, it's allowable. 

my grèèn waste tipping, tool purchases, ppe and sundries have no set catagory, so have to go in the " other business expenses " and become disallowable " again. 

Im getting the feeling that quickbooks isn't the right one for a self employed gardener as most of it is geared around the "office" ( unless I put most stuff through as my office supplies, my outside office that is. 

are you guys able to offer any help or advice? 

thank you. 

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  • PRO

     Quickbooks works and works well when you get your head around it.

    The 'off the shelf' catagories aren't really relevant so you need to create more catagories and link them as applicable.

    Not sure which version of QB you are using howeve as there are many different variations. On ours it has been adapted so that for example, green waste costs is a 'cost of sales' line, diesel is a 'motor running cost', PPE is 'workwear' etc.

    Does this help?

    • Thanks adam. 
      it does help. 
      I have the cheapest simple self employed  basic version. 

      I don't think it allows me to create other catagories, or if it does, I can't work out how. 

      it has taken a while to get my head around this bit so far, both on the website and on the app. 

      if you know hot to add or change the catagories, I'll happily take your advice. 

      thank you. 

  • PRO

    We use Quickbooks (but it's mostly our bookkeeper who does!). The help on QB is however good - especially when you phone them. You speak with someone in this country and they take their time to talk you through.

  • I use Zoho Books but used QB in the past. All you need to do is create a new account for the items listed above and ensure they are assiciated with being incuded in the VAT return.

  • You need to categorize your expenses and like wize your services or types of income. Done in chart of accounts. Choose the cogwheel top right corner. Select expenses or income. Beter still google how to categorize expenses loads of help and videos.

    • Have googled. Turns out none of what I want to do can be done on the self employed version. 

      you can only do what is allowed as per the self assessment form. 
      quickbooks help weren't helpful. They just said ask your accountant. 

      I think it's a lot easier if you have the full service for payroll and employees, but for a one man band it's very basic. 

      as it stands so far, I'm working it out and nothing yet is disallowed in the tax. 
      I'll try for this year and in the mean time, see if I like it or look at others. Not much time left before have to go digital so best play around now   

      thanks for the help. 

  • PRO

    Zoho works for me.... but all I do is the data entry, and leave it to the accountant to do the rest

  • Hi all, I don't use any software, I do it the old fashioned way. I understand that where went to be under the watchful digital eye of the government by 2023🙄

    My question is, do you need a business account to run accounting software? Because I don't have that either, I've managed to get away with it the past 12years!

    • I would have a business account, or a second personal account only used for business as it makes the accounting much easier for digital. 

      you don't have to separate personal out of it. 

      I may be wrong though, but it works for me. 

    • PRO

      I find a business account makes the process of calculating income tax much easier from your Bank Statements . I get the paper bank statements through the post and also the online banking ones . 

      starling online bank are very user friendly you can upload cheques etc 

      .

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