I'm quite IT literate, and have quite a few gadgets and gizmo's. I've spent the last 14 years in an IT based background. One of the things when starting up my business that worried me was accounting, keeping the books up to date, sending out quotes/invoices, reminders etc.
After quite a bit of research, help from the local business trust, and friends also running their own businesses I opted for a Cloud based accounts software package. Rather than buying outright software from a company (Sage, Quickenbooks, etc) and having to install this on a single PC the Cloud syatem works on the Internet, via a monthly subscription (works out similar cost to buying a basic Sage or Quickenbooks over the year). The advantages of the Cloud based software is that any updates to the software are done by the company, your accounts can be accessed from any location with Internet access, access can be given to your Accountant, saving you trawling over to their office with data.
I find the great benefit of the software
1. The ability to send out a professional quote quickly
2. Automatic Invoicing for reccuring contract work
3. Email reminders for late payers etc
You can trial out the software free for 14 days at
http://www.kashflow.com/?code=AberdeenGS
You'll get a £1 monthly discount.
For the 14 days just run it along side your current system, and see if its much easier for you, for some people it might not be the answer, but I found the time saving with my lack of accounting knowledge invaluable. Good luck.
Check with your accountant as well as they might be affiliated to another similar Cloud accounting software that will do similar things, so for ease of their knowledge on the product you might be better trialing their software too and deciding which you find easier for day to day use.
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Xero is another good accounting package and it also works with the fron end of your workflow management tool. It will save on duplication if they talk to each other or double entry. No pun intended.