Hi All
had this email from parish council that had contract with for over 7yrs,
& just sounds to me they asking in a round about way to retender.
Just wondering that others thought are & any advise please
regards
marc
Hi Marc, sometime before January 23rd, when we have our final budget meeting, can you let me have a formal quote for your grounds maintenance work please? It needs to set out the number of visits to the various locations and a brief description of the work for the year from 1st April 2023 to 31st March 2024. It doesn't need to be fancy, just a simple document will do. Once received I can then issue a work order. We got a criticised a bit by our auditors last year so I need to have a better paper trail. Any questions, let me know - cheers
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Marc,
This wouldn't phase us, it's a reasonable request. You have no choice but to comply, if they use the info to ask for other quotes there's nothing you can do.
Just make sure it's professionally presented and details everything you do.
I think it's unlikely they'll use it to get other quotes as the writer says they will issue a works order upon receipt and not when the council have reviewed it.
sounds very friendly....I really wouldn't be concerned.
Marc,
Nothing to worry about. Parish Council auditors just need to see where public money is being spent. The Clerk will be under pressure from the auditor to have contracts in place for all regular outgoings.
Hi all, thanks for the conments.
It turns out they do intend to put it up for tender,
apparently not next year but year after,
I'm under the impression I need to do something wrong
or want to change contract to make that kick in, which was
what happened to give me the chance to tender for it.