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Online work schedules

What systems do other people use to run their staff work schedules? I am currently printing out fortnightly work schedules for each of my teams but any amendments to jobs or hours are then adjusted by the staff and given back to me at the end of the second week and we then start again. This is time consuming and has many flaws, we also have some customers on monthly invoice and others they write a receipt on carbon pads, this was all fine 6months ago but is time consuming for me and a nightmare to monitor outstanding invoices and payment received, is there some sort of app that we could have a  recurring schedule and the guys could then invoice from via smart phones after each job. Any advice appreciated as I have too much down time and often pull staff up as I notice a job hasn't been invoiced or logged properly

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  • Our maintenance customers are on yearly contracts, paid monthly with all foreseeable work included. Our customers understand that we have a certain amount of time on site per visit and that any additional work will be carried out and invoiced separately. That's about as simple as we can get it.

  • PRO

    What you want is jobber - https://getjobber.com

    I use/love it, there is loads of threads about it already - Here is one of them

  • PRO
    We use jobber and equip the guys with iPads so we all have access to each other's schedules....although it is frightening to think how much we spend each year on mobile data contracts...

    But from a management point of view most definitely worth it.
    • PRO

      I don't have any employees but I imagine jobber would become extra useful and make things a lot easier to manage. Does all your team leaders have a log on or how do you do it Nick?

      • PRO

        We have an ipad assigned to each vehicle which has its own log in, plus I have my own and our manager also has his own ipad and login.

        We assign each van its own 'colour' and each corresponding ipad is the same. All tools in each vehicle also has its own identifying colour (same as van, ipad etc) and we can track everything everywhere it goes...!

        The possibilities are endless...!

  • I started my business this year and I use waveapps.com.


    Very easy to use and you can download the app and do the invoice there and then. 

    And its free. ;-)

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